Hazlems Fenton Privacy statement

Introduction

Your privacy is important to Hazlems Fenton. This privacy statement sets out how we'll protect your data, in line with the current legislation, through appropriate organisation and technical security measures/processes. It also describes your rights in relation to that data.
Hazlems Fenton reserves the right to make changes to this statement as necessary. When we do so we'll make previous versions available on request so you can see what these changes are.  If any such changes alter key aspects of the notice or its meaning we'll notify you of those changes in advance. We encourage you to occasionally review this page for information on our latest practices.
This privacy notice specifically covers eligibility and communications. Should you access services, we'll seek additional explicit consent and provide an appropriate privacy notice.

1. How Hazlems Fenton collects personal data

You can give us your personal data in a number of ways. For example, when your become a client, opt to receive information from us through our website, sign up to attend a seminar or when enquiring about our services.
When we collect data from you we'll ensure it's adequate for the purpose and never excessive. We'd like to send you marketing communications to keep you up to date with changes in the business regulatory environment including changes in Accounting and Taxation, but we'll only do so if you provide us with your consent. You can change your mind and opt out of this type of communication at any time, by following the directions included in those communications.

2. How Hazlems Fenton uses your personal data

  • Providing services that you have engaged us for including for example processing payroll, preparing personal tax returns and preparing sets of accounts.
  • Marketing - we send electronic and physical communications. We record your mailing preferences and use profiling techniques. When profiling - information such as your registered contact address is matched to a profile. This will indicate for example, whether you live in a remote rural area or a city centre location. We will use this information to reduce the quantity of communications that we send and to make sure they are as relevant as possible.
  • Management reporting and business planning - we produce internal documents in order to monitor our own activities
  • Data validation – Hazlems Fenton strive for the highest level of accuracy in the data we hold. This includes contacting you directly to check the data we hold is accurate.
  • Disclosures required by law - the law can require the disclosure of information for various reasons, in such circumstances Hazlems Fenton must comply with those requests

3. Sharing

In the course of business Hazlems Fenton may share information with carefully selected organisations we engage with to provide certain services. These include:

  • Research organisations
  • Marketing organisations
  • Data validation services
  • Data storage services, including cloud storage and data management
  • Event organisers/training facilitators
  • Financial organisations such as banks and building societies

Please note that outside of the EU member states, privacy laws may not be equivalent to those provided by the GDPR. In such countries, Hazlems Fenton will still handle data as described in this document, ensuring appropriate security measures in line with legislation.

4. Protecting your data

Hazlems Fenton ensures the highest levels of security, both technical and organisational when collecting and processing data, and when your data is in transit. This is regularly reviewed to ensure those measures remain effective and up-to-date with current technologies.

5. Retention of data

The length of time we retain data to comply with statutory regulations is usually up to 7 years. We may retain data longer than 7 years where we feel it necessary and when we do so, the data will be stored securely, for example encrypted and saved on external hard drive, unless a client object by writing to their client partner.

6. Cookies and other forms of online tracking

When visiting Hazlems Fenton's website, we may use features which collect your IP address and data on which pages you are visiting on our site. We may also issue cookies to enable certain features to function properly, track traffic on our website or improve user experience in other ways. Cookies place certain information on your device to allow this to happen. For up-to-date information on this, please refer to Hazlems Fenton’s cookie policy at:  http://www.hazlemsfenton.com/cookies This allows us to tailor your experience and electronic marketing to what we think you want to see.

7. Social media

Social media features and widgets are either hosted by a 3rd party or hosted directly on our site. Your interactions with these features are governed by the privacy policy of the company providing that service.
Depending on your own settings or the policies of social media and messaging services such as Facebook, Whatsapp or Twitter, you may be providing Hazlems Fenton and other organisations access to certain information. You should check with those services to ensure you're happy with that information being shared.

8. Children

If and when we collect information from children, we'll process that information in an age appropriate manner.
If a child is under 16 years of age we'll seek consent from a parent and guardian.

9. Categories of data we collect

  • Personal data: name, date of birth, gender and title
  • Contact data: postal address, email address and telephone number
  • Tax data:  NI Number, UTR number
  • Salary data: salary, tax code, gross and net pay, pensions data
  • Business data: All business on receipts and expenses data
  • Human Resources data: all HR data for all our staff

10. Rights

Current legislation provides the following rights for individuals in relation to their personal data:

1.    The right to be informed
2.    The right of access
3.    The right to rectification
4.    The right to erasure
5.    The right to restrict processing
6.    The right to data portability
7.    The right to object
8.    Rights in relation to automated decision making and profiling

To find out more about what these rights mean for you, refer to the Information Commissioner's website: https://ico.org.uk/

11. Contact

If you have any questions regarding this statement or you wish to discuss your data, you can contact Hazlems Fenton’s Data Officers Jon Barron or Pers Aswani or by writing to them at:
Hazlems Fenton LLP
Palladium House
1-4 Argyll Street
London
W1F 7LD

Our Privacy Statement

By using our site, you consent to us processing your data and you warrant that all data provided by you is accurate.

Information about us

We are Hazlems Fenton LLP Palladium House 1-4 Argyll Street London W1F 7LD United Kingdom Company Registration No Registered Company No OC334309

For more information, please see our Contact Us page and/or the footer of this website.

This Website is designed and hosted on behalf of Hazlems Fenton LLP by PracticeWEB a trading division of Sift Media Limited (company registration number 05923499) a subsidiary of Sift Limited (company registration number 03230061) who provide some of the information which is on this Website. This Website may have links to another website hosted by Sift Limited ("Sift Website") which enables you to access third party services.

In these terms and conditions: "Sift Limited" means Sift Limited (company registration number 03230061) whose registered office is Bridge House, Baldwin Street, Bristol BS1 1QP and any company which is at the relevant time a subsidiary or holding company of Sift Limited and any subsidiary of any such holding company (and "subsidiary" and "holding company" shall have the meanings set out in sections 736 and 736A of the Companies Act 1985).

Personal information

We do not collect any personal information about website users other than:

  • information provided by Users when completing forms on the website including but not limited to the contact and website registration form.
  • that facilitated by the use of "cookie" technology. "Cookies" are designed to enhance your online visit and permit you to access the full service within the website.

Correcting/Updating Personal Information

If a user’s personally identifiable information changes (such as your postcode) the User can update or remove that user’s personal data provided to us in the User's personal profile page or by sending an email to info@hazlemsfenton.com.

Log Files

We use IP addresses to analyse trends, administer the site, track user's movement, and gather broad demographic information for aggregate use.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how Users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Surveys & Contests

From time-to-time our site requests information from users via surveys or contests. Participation in these surveys or contests is completely voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and delivery address), and demographic information (such as postcode, age level). Contact information will be used to notify the winners and award prizes. Survey information will be used for purposes of monitoring or improving the functionality of the site.

Security

This website takes every precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected both online and offline.

When our registration form asks users to enter information, that information is encrypted and is protected with the best encryption software in the industry - SSL. While on a secure page, such as the user profile page, the lock icon in the address bar of Web browsers such as Internet Explorer, Chrome and Firefox becomes locked, as opposed to un-locked or open, as will be the case for most of the time that a user is browsing the web.

If you have any questions about the security at our website, you can send an email to info@hazlemsfenton.com.

Notification of Changes

If we decide to change our privacy policy, we will post those changes on this page so our users are always aware of the information we collect and how we use it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

If you register as a user of the website you will be asked for some basic information. Please note that registration is not required for all areas of the website, however we do encourage you to register in order to gain full access to the website content/information and online services. There are technological and operational security systems in place that provide protection for personally identifiable information from loss or misuse.

Where links are provided to other websites it should be noted that they are not and cannot be governed by our Privacy Statement. We cannot guarantee your privacy when you access other websites through any link provided on this  website.

Notices and Disclaimers

These disclaimers also extend the above rights to our website provider - see service agreement, terms and conditions.

Cookies

A cookie is a small text file written to your hard drive that contains information about you. Cookies do not contain any personal information about users.

The website provider (PracticeWEB) uses cookies to personalise your experience of the Website. Most web browsers allow you to control how cookies are accepted by adjusting your web browsers settings. If you set up your browser to reject the cookie, you may still use the Website.

Services delivered via the website such as video or embedded content from external providers may also place cookies on your machine (computer).

By continuing to use this site you are deemed to be accepting the terms and conditions and consenting to the website placing cookies on your machine (computer) as set out in the Cookies information page.